- From Rice Calendar access your Toolbox
- Make sure you are in the group where your event should be created. You can choose your group from your user account settings. A drop-down menu will appear allowing you to switch the group.
- From your Toolbox, click Your Events and click the Add new button.
- Fill out the form with the relevant information for your event. A title and start date are required. See other event options below.
- Click the Save button when you are finished.
Note: When editing repeating events, you will have the option to save changes to the entire series of events, change this and all following events in the series, or change only this event.
| OPTION | DESCRIPTION |
|---|---|
| Title | Required: Enter the title of your event. |
| Star Content | If this content is especially important and you wish to flag it as such, click the star in the section labeled “Star content” in order to highlight it. |
| Share Content | By default, content will be shared. Click the globe labeled “Share content” to un-highlight it to make the content not shared. |
| Start Date & Time | Required: Select the start and end times, where applicable. If this is an all-day event, check the box labeled “All Day”. If this event should repeat on a schedule, select the schedule from the drop-down labeled “Repeat this event”. |
| Summary | Enter a brief summary describing the event. This will also appear in the meta description tag when viewing an event’s details. |
| Event Description | If the event should contain a full description text, enter it in the text field labeled “Event description”. If your event should link to an external event resource, click “link to another page” and then enter the event url and source (for example: Event Calendar). External urls will be validated upon save. |
| Event Cost | |
| Location | Enter the event's location |
| Plot this event on map? | If your event has a location, you may plot it on a map. Rice Calendar already has preset locations, you may begin typing into the space provided and locations will be suggested to you. If you cannot find an appropriate location, you may click “add a new Place”. When adding a new place, you must provide a title and address. |
| RSVP | If this event requires registration, check the box labeled “Allow site visitors to register for this event”. For more information on event registration, please see “Registering for an event”. |
| Suggest this event to the following group(s): | Suggest this content to other groups by selecting those groups under the section called “Suggest this item to the following groups”. For more information about sharing, see “Sharing your content with other groups”. |
| Comments | Click the checkbox labeled “Allow users to post comments”. When comments are posted, users are asked to identify themselves. Only logged-in Rice users can see this identification and can hide comments containing questionable content. Once comments are posted, you can manage them from the events editor for this event. |
| Post event as | Scroll back up and find the status menu at the top righthand corner of the screen. Choose the status for this event. “Live” will publish the event immediately. “Hidden” will hide it from the web site until you are ready to publish it. |
| Cancel Event | Check "This event is canceled" to cancel an event. This event will remain visible to the public but will inform that the event has been canceled. |
| Event type | Check off any relevant categories that the event belongs to. Categories broadly define what type of event this is |
| Tags | Tag the event with any relevant tags. Tags help sort and classify events so that they can be directed to the proper location on your web site. You can click in the field labeled “Tags” and type a keyword; tags will be suggested to you. If you are unsure what tags are available in your group, click “Show all tags” to display them all and select the relevant ones. |
| Images | Under the section labeled “Images” you may attach images to this event. Images are taken from your group’s image library. To choose an existing image from your image library, click “Select from your image library”. If you want to upload a new image to attach to this event, click “Add images from your computer”. Newly uploaded images will be added to the image library and attached to this event. Alternatively, you may attach an existing gallery to this event by clicking “Use an existing gallery”. (See “Attaching an image to an event” for more information.) |
| Related Content | Under the section labeled “Related content”, use the search box provided to attach any relevant related content to this event. What kinds of content can be added depends on what modules are installed on your system and what kinds of content are available. |
| Contact Info | Specify any relevant contact info for this event. If default contact info is specified for your group, this info will be suggested by default. If you enter an e-mail address but do not make it a “mailto” link, this will be done automatically for you. |