Creating a Profile
Adding/Editing the People Content Type

[Level – Beginner]

This quick start guide will show you all elements/fields of adding and editing the ‘People’ content type.

Step 1: Login to the site with your netid and password by going to profiles.rice.edu/user and click the blue “Netid Login” button to enter your Rice netid and password. Once logged in you will see the dark gray admin menu appear at the top of the browser window.



Step 2: In the Admin Menu at the top of the browser window click the “Manage” tab and then “Content” to display all the content in the CMS.


Editing Profile:
After you click “Content” the screen will change to a listing of all the content on the site where you can sort and search for a specific piece of content or type by:

  1. Selecting “People” in the content type dropdown and clicking “Filter”
  2. Entering “Last Name” and clicking “Filter”


Once you find the content you want to edit you can view it in multiple ways:

  1. Click the title of the content “e.g. ec2” or
  2. Click the “edit” button and this will open up the WYSIWYG editor in Drupal.


Adding Profile:
If you need to add a profile to the site click the “Add content” button and then select “People” on the following screen.


After you have selected or added a profile you will go into edit mode and follow the steps below.

Step 3: The Drupal WYSIWYG editor – this is where you will edit the content of the page, this section is broken down into different parts to show you what each part controls on the page.

Required Profile Information:


  1. Net ID: Net ID of person for profile
  2. First Name: First name of person for profile
  3. Last Name: Last name of person for profile
  4. Profile Category: Taxonomy Term of person for profile (Begin typing one of the terms and it will auto-fill the field

  5. Image: Image of person for profile (400x400px) - you must also include Alternative text that is descriptive about the image

  6. Title: Title(s) of person for profile (up to 3)
  7. Department: Official department of person for profile
  8. Department URL: Official department URL of person for profile
  9. Organization: Organization of person for profile (external)
  10. Organization Logo: Organization logo of person for profile (external)
  11. Organization URL: Organization URL of person for profile (external)
  12. Address: University address of person for profile (123 Allen Center)
  13. Phone: Phone number of person for profile (713-348-0000)
  14. Email: Rice email address of person for profile (name@rice.edu)
  15. Hours: Office hours of person for profile (M - F: 1-3pm)

  16. Links: Links to other sites of person for profile (up to 3) - Click the “Add another item” to add additional links

  17. Biography: Biography of person for profile
    If you are editing your Biography in HTML, avoid using empty paragraphs <p></p>
    Adding an empty paragraph will cause the page to error.
  18. Summary: Summary of person for profile (SEO purposes)

  19. Research Areas: Research areas of person for profile
  20. Research Images: Research Images of person for profile (max. 3 images at 400px x ...) - you must also include Alternative text that is descriptive about the image
  21. Industry Impact & Industry Impact & Relevance of person for profile
    Relevance:

  22. Education: Education of person for profile (multiple lines)
  23. Advisory Role: Advisory Role of person for profile (multiple lines)
  24. Teaching Areas: Teaching Areas of person for profile (multiple lines)
  25. Recent Patent Applications: Recent Patent Applications of person for profile (mult.lines)
  26. Societies & Organizations: Societies & Organizations of person for profile (mult.lines)
  27. Honors & Awards: Honors & Awards of person for profile (multiple lines)
  28. Author ID (SCOPUS): Author ID generates last five publications in SCOPUS of person for profile and links to profile on scopus.com
  29. People Order: Order of person in grid
  30. Tags: Tags of person for profile - multiple separated by comma (,)
  31. Video: Videos of person for profile (up to 3) - must be hosted on the streaming service YouTube. The format for the video url should be similar to https://www.youtu.be/4txW_u8foqo.
  32. Save/Publish: Uncheck “Published” if profile is not ready to be made live, recheck when ready and hit “Save” each time to save your progress.