The Events Calendar has a basic built-in RSVP utility. You can add a basic event registration form to your event page and information about your registrants will be collected in a registration list accessed through the calendar interface. The RSVP list is printable or exportable to CSV.
- On the Add Events screen, enable RSVP by clicking the checkbox beside the text RSVP towards the bottom of the form.
- Email address of event organizer will automatically default to your email address.
- Within the Special instructions? field, enter any special instructions for your registrants as they enter their information.
- Check the box Notify by email when RSVPs are submitted to ensure RSVPs are sent to your inbox. This is an important step to ensure you're notified when people register.
- Within the Limiting RSVPs section, complete the following as needed:
- Enter the maximum RSVP submissions if you have one. Otherwise, leave blank. Setting a limit is helpful if you want the registration to automatically close after a specific number of attendees have registered.
- For maximum attendees per RSVP submission, add a number which will determine how many additional guests the individual who completes the form may RSVP on behalf of. Leave blank if there’s no limit.
- You may wish to set up a waitlist for your event up to the specific number of your choice. This is helpful if you've limited your event to a maximum number of RSVP attendees. Click the checkbox next to Enable waitlist, then enter in the appropriate number in the Limit to [ ] attendees section. The waitlist will appear on your event’s RSVP form once the event’s maximum attendees limit has been reached.
- You can control who may RSVP to your event by adding specific information within the Limit RSVPs to specific email addresses or domains. For example, if you want to limit RSVPs to the Rice community, enter @rice.edu in the field.
- You can also limit RSVPs to individual email addresses by entering those directly into the field in a comma-separated list.