Managing Your Events

Your Events displays your events and their basic attributes at a glance.

Helpful hints

  • Use the Preview link to preview the event as it will appear on the public calendar website.
  • If the event is a Repeating Event, a repeating event icon will appear to the left of the title as a visual indicator.
  • To view past events:
    1. Within the Your Events view, click the drop-down menu underneath By date: in the right-hand sidebar. Choose All past events. OR
    2. Go to your Calendar Group’s main calendar by hovering over your name within the top menu, then clicking Group Calendar for [Calendar Group Name Here]. Click the Month tab to view events by month. Paginate through previous months to see past events on a monthly basis.

Perform bulk actions or quick actions

  • Check the box next to a single event to perform quick actions, OR
  • Check the box next to multiple events to perform bulk actions, OR
  • Click the text Select All to select to perform bulk actions on ALL items in your list.
  • Select the desired action from the from the With checked items… drop-down menu:
    • Delete
    • Remove all Tags to remove all previously assigned Keywords/Tags
    • Apply Tag... to add new Keywords/Tags
    • Set status: Live or Hidden, Canceled or Not Canceled (use this if the event was previously Canceled in error)
    • Apply Event Type...
  • click Go.

Hiding an event from the calendar

By default events are given a Live status meaning they will publish to the Events Calendar upon saving. Utilize the Status menu to temporarily hide an event from the calendar.
Change the status to Hidden to hide the event until you’re ready to publish it. Think of Hidden as a “draft” state.
Hiding an event is not the same as canceling or deleting an event. View the Canceling & Deleting Events section to learn more.

Modifying event details

Click on the Event Title in the Your Events list to view the event detail page and edit event details such as:

  • Event Title
  • Date and Time
    If you modify your event's start date or time, the end date and/or time does not adjust automatically. You must enter a new end date and/or time.
  • Tags/Keywords
  • Description
  • Summary
  • Images
  • Speaker Name and Institution
  • Contact Information
  • Enable RSVP

Managing events from Linked Calendars

You may wish to edit an event imported from a Linked Calendar in order to make it linkable, or to update event information that has changed.
You have two options for updating event imported from a Linked Calendar.

  1. Update the event at the calendar source (such as Google Calendar). The change will reflect in the Events Calendar within an hour.
  2. Update the event in the Events Calendar interface by clicking on the name of the event from the Your Events list. Before you can save your changes, you will need to complete the fields required by the Events Calendar:
    • Date and Time
    • Location
    • Contact Information

If you're unable to edit some attributes of the event, you must do so at the calendar source.